Shiv Shakti Label — Order, Costing & Invoicing System

Why a ready-made billing app could not do the job

Nothing about this business fits a product catalogue. A tag is quoted from four things at once — the GSM of the paper, its width and height in inches, a rate per square inch, and the quantity — and then, often, a dori (thread) is added on top. Ready-made billing apps let you type a final figure into an invoice, but they cannot do that calculation, which means the calculation stays where it always was: on paper, in someone's head, redone for every enquiry.

The knock-on effects compound. Because cost was never captured next to the sale, nobody could say what an individual order actually earned. Money owed by customers, money owed to raw-material suppliers, and commission owed to sales agents lived in three separate registers that only reconciled when someone sat down and added them up. And a GST invoice meant re-typing details that had already been written down once.

A system shaped around how the work is actually priced

The order screen is the whole system in miniature. You pick the party, the supplier the material came from, and optionally the agent who brought the order. Then, per product, you set the type, the GSM, the width and height in inches, the rate per square inch and the quantity — and tick a box if the tag needs dori. Purchase amount, sale amount and estimated profit resolve as you go, so the margin is visible before the order is saved rather than discovered later.

Master data sits behind that: suppliers, sales agents and their commissions, GSM rates for paper, and dori rates by type. Because the rates are configured once, quoting stops being an act of memory. The Khata Book then carries the consequences forward into three separate ledgers — party, supplier and agent — each showing what is outstanding, what has been billed and what has been received, with payments recorded against the right account.

Invoicing is the last step rather than a separate chore. Any order becomes a GST tax invoice with the business's GSTIN, PAN and bank details already in place, billing and shipping addresses, place of supply, tax applied per line and an advance-received field — previewed and adjusted before it is saved. The interface is deliberately Hinglish throughout, because the people entering orders think in "Lena Baaki" and "Kul Munafa", not "accounts receivable" and "gross profit".

• Order entry priced by GSM, tag size and rate per square inch
• Optional dori (thread) costing added per tag
• Purchase, sale and profit calculated automatically per order
• Three-ledger Khata Book — party, supplier and sales agent
• One-click GST tax invoice with GSTIN, PAN and place of supply
• Receivables and payables on a single dashboard
• Hinglish interface, built for the people who actually use it

What it delivers

The business now runs on one system instead of a notebook and a stack of registers. Order costing that used to be done by hand happens as the order is typed, every order carries its own profit figure, and receivables, payables and agent commission are visible on a single dashboard rather than reconstructed at month end. A finished GST invoice is one click from the order it came from.